Copyright: Copyright ©


About GreenTree Technologies, Inc.

Contacting GreenTree Technologies, Inc.

Customer Service:

GreenTree Technologies’ Customer Service Department can assist you with your non-technical questions and can be reached via email at service@green-tree.com.  Contact us to:

•	Order an upgrade.

•	Request product literature or demonstration disks.

•	Find out about dealers and consultants in your area.

•	Replace missing or defective pieces from your software package.

•	Update your product registration with address or name changes.

Online Support:

Technical information is available through several online services 24 hours a day.  All registered GreenTree Technologies customers have unlimited access to this information.

World Wide Web:

The GreenTree Technologies Web site (www.green-tree.com) provides unlimited access to a variety of company services and product information.

Email:

You can email GreenTree Technologies support using the following email address:

Support@green-tree.com

Fax:

You can also fax us at 516-271-8067.

Technical Support Center:

GreenTree Technologies Technical Support Center for North America is located at:

GreenTree Technologies, Inc.

33 Walt Whitman Road

Huntington Station, NY 11746

Phone: 516-271-6995

Fax: 516-271-8067

World Wide Web: www.green-tree.com


Adding Files to a .ZIP Archive

Once you have created a .ZIP archive or after you have opened a .ZIP archive you can add files to that archive.  Click on the Add File(s) button in the toolbar or select Action|Add File(s) on the menu bar.  This will open the Add files dialog box.

Adding Folders:

Click Folders to show an explorer tree for selecting the folder you want added to the .ZIP archive.  Click on the box to the left of the folder you want add and click OK.  Any folders within the folder you select will also be included in the .ZIP archive.

Adding Files:

Click Files to select the files you want added to the .ZIP archive.  Click on the file(s) that you want to add and click Open.  To select multiple files at one time hold down the Control key and click on all the files you want to add.  In the File name field you will see all the names of the files to be added.  Click Open when you have selected them all.

You will notice the files to be added will be listed in the Files to Add window.  If you choose not to add one of the files or folders you have already selected then highlight that file and hit the delete key.

Options:

Action - allows you to choose how you would like to add the files, Add New and replace Current files, Update Current and Add New Files, or Refresh current files.

Compression - allows for different rates and speeds of compressing files, Maximum, Normal, Fast, Fastest, or None.

Disk Spanning - only for removable media, allows for putting data on multiple disks options for this are; Spanning Disks, Span and Clear Disks, No Spanning.

Include Folder Names - keeps the folder that the files originally were in.

Include Hidden and System Files - when selecting folders to add, this will also include the system files or hidden files of that folder.

Recurse Folders - will maintain the path of the folders for added files.

Password - You can choose to have the files and folders you add to the .ZIP archive password protected.  Click on Password and enter in the password you would like.

When you have completed specifying the files and folders to add and you have all the options configured click OK.

All files will be added to the opened .ZIP archive.  When the operation is complete an Add Statistics dialog will appear with information about the success of the operation, and details about the operation.

You can click the box to the right of Don't show this screen when successful, if you do not want to see that box anymore.  You can also disable all successful operation Statistics in the Preferences.  If the operation is not successful, or an error occurs the Statistics will still appear with the details about the errors.

Drag and Drop Interface:

You can add files to an opened .ZIP archive by dragging files onto the archive as well.  Just select the files you want by clicking on them (hold down the control key or the shift key for multiple files).  Then hold down the left button and drag them to the window displaying the opened .ZIP archive and let go of the click.  If you are dragging a .ZIP archive onto Zip Explorer to add to the current .ZIP archive you will be asked which operation you want performed.

Click Add if you would like the dragged archive to be included in the opened archive.
Click Open if you would like to open the dragged archive.
Click Cancel if you would like to cancel the drag and drop.


Adding Folders to a .ZIP Archive

When you are Adding files to an archive you can select the entire folder to be added to the archive.  Click the Folder button on the Add Files dialog box.

You will see an explorer tree for selecting the folder you want added to the .ZIP archive.  Click on the box to the left of the folder you want add and click OK.  Any subfolders within the folder you select will also be included in the .ZIP archive.


Adding The Filtered Files and Folders

When you want to select specific files or folder for exclusion or inclusion into you Backup Profile click Advanced on the Selected Files menu on the Backup Profile Wizard or click Advanced in the Selected Files tab in the Properties of a selected backup Profile.

Choose whether you want to include or exclude the files or folders.  Click on the Add button in the appropriate Folders/Files box.

Select the appropriate category (file or folder) and click Browse.  Navigate your way around your drive until you select the item to include.  Click Open.  Then click OK.  That file or folder will then be listed in the window to include or exclude.


Backup Options

You can configure the method of backup, target location, and the options of the backup on this menu.

The different types of backup methods are

Copy Files to Backup Folder - use this for backing up to tape backups, network drives, floppy disks, or to your hard drive.  To assure that the files were backed up correctly check the Verify After Copy option in the Program Options; if there are any problems with the backup Verify will list the errors in the Log.

Under Backup Folder, click the Browse button and navigate through the explorer until you select the folder or drive where you want to store your backups.  Click OK after you have selected the correct location.

OR...

Synchronize Files with Backup Folder -  use this option if you have two sets of identical data and you want to always keep them updated and containing the same information.

Under Backup Folder select the location that will contain the files or folders that you want kept in sync with the files you previously selected. Note: The target location is the directory or folder that contains the folder or files you selected earlier.  It is not the individual folder or files like you had selected as the files to watch.  Click the 'Browse' button and navigate through the explorer until you select the folder or drive you want.  Click 'OK' after you have selected the correct location.

OR...

FTP Files to Target Location - use this option if you want to send files to an off site location.

Type in the Host Name (ftp.sitename.com) and the Base Path (directory where you want your files stored on the off site location) under the Target FTP Host location.  If the site requires login name and password click 'Advanced' and enter these here.  Click on the box next to 'This site requires me to logon' to make sure your user name and password are used.

Options: (Note: whether or not the following items are checked by default will depend on what you have selected in the program Options.  In the program options you can specify which options will be checked or not checked by default.)

Compression - allows for your backup files to be compressed in a .ZIP archive.

Enter .ZIP Filename - the name of the .ZIP file that CopyRite will create for your compressed backups.

Multi Disk - when doing a copy to a floppy drive, this will allow .ZIP backups to be placed on more than one disk.  Note: only works when copying files to the floppy drive and compressing the backup to a .ZIP archive.

Exclude File Types In Exclusion List - apply the list of excluded file types in the program options to this Backup Profile.

Cycle Target Folders Using Day Names - puts your backups in a folder titled with the name of the day.  After a week goes by the backed up file(s) in last weeks folder will be replaced with the new backed up files for that weeks day.

Preserve Entire Folder Names - maintains the complete folder structure for Copying without Compression and for Synchronizing without Compression.

Separate Drive Contents -  puts all backups in a folder with a title which indicates the drive the files originated from.  If you choose to back up files from both your C: and D: drives the files from the C: drive will all be saved in a folder titled Drive_C while the D: drive files will be in a folder titled Drive_D.


Backup Options Properties

You can change the method of backup, target location, and the options of the backup on this tab.

Here are three different types of backup methods.

Copy Files to Backup Folder - use this for backing up to tape backups, network drives, floppy disks, or to your hard drive.  To assure that the files were backed up correctly check the Verify After Copy option in the Program Options; if there are any problems with the backup Verify will list the errors in the Log.

Under Backup Folder, click the Browse button and navigate through the explorer until you select the folder or drive where you want to store your backups.  Click OK after you have selected the correct location.

OR...

Synchronize Files with Backup Folder -  use this option if you have two sets of identical data and you want to always keep them updated and containing the same information.

Under Backup Folder select the location that will contain the files or folders that you want kept in sync with the files you previously selected. Note: The target location is the directory or folder that contains the folder or files you selected earlier.  It is not the individual folder or files like you had selected as the files to watch.  Click the 'Browse' button and navigate through the explorer until you select the folder or drive you want.  Click 'OK' after you have selected the correct location.

OR...

FTP Files to Target Location - use this option if you want to send files to an off site location.

Type in the Host Name (ftp.sitename.com) and the Base Path (directory where you want your files stored on the off site location) under the Target FTP Host location.  If the site requires login name and password click 'Advanced' and enter these here.  Click on the box next to 'This site requires me to logon' to make sure your user name and password are used.

Options: (Note: whether or not the following items are checked by default will depend on what you have selected in the program Options.  In the program options you can specify which options will be checked or not checked by default.)

Compression - allows for your backup files to be compressed in a .ZIP archive.

Enter .ZIP Filename - the name of the .ZIP file that CopyRite will create for your compressed backups.

Multi Disk - when doing a copy to a floppy drive, this will allow .ZIP backups to be placed on more than one disk.  Note: only works when copying files to the floppy drive and compressing the backup to a .ZIP archive.

Exclude File Types In Exclusion List - apply the list of excluded file types in the program options to this Backup Profile.

Cycle Target Folders Using Day Names - puts your backups in a folder titled with the name of the day.  After a week goes by the backed up file(s) in last weeks folder will be replaced with the new backed up files for that weeks day.

Preserve Entire Folder Names - maintains the complete folder structure for Copying without Compression and for Synchronizing without Compression.

Separate Drive Contents -  puts all backups in a folder with a title which indicates the drive the files originated from.  If you choose to back up files from both your C: and D: drives the files from the C: drive will all be saved in a folder titled Drive_C while the D: drive files will be in a folder titled Drive_D.


Backup Profile

A Backup Profile is a file that contains all the information about the backup you want performed.  It will contain the files you want backed up, any filters you want applied, where the backup files will be placed, and when the backup will be performed.  All profiles are created with the backup Profile Wizard and viewed in the CopyRite main window.  Any changes to the profile can be done by using Properties.


Backup Profile Wizard

The Backup Profile Wizard will take you step by step through creating a backup profile.  This is where you will select the files you want backed up and chose the target location to save the backed up files.  Scheduling the time and dates of the backups is also preformed in the Backup Profile Wizard.

To open the Backup Profile Wizard click on the New button in the toolbar or click on File|New in the menu bar.

There are four different properties to configure in the Backup Profile Wizard:

Identification

Select Files

Backup Options

Schedule

Click here for a Step by Step Guide to Using the Backup Set Wizard


Calculating File Statistics

If you want to find how many files you have selected for backup and the total bytes selected click Calc Files Statistics on the Selected File menu of the Backup Profile Wizard or on the Selected File tab on the Properties.  Click Close when you are finished.


Change Destination For Zipped Files in Synchronization

If you selected to have your Synchronized backup saved to a .ZIP and you have added files (or other files had existed) to that same .ZIP archive then CopyRite will try to determine the location the files originated from and compare them with the files in that location when you perform a manual backup (Run Now).  The Synchronization window will show the presumed location of the file that it is comparing the file with.  If you need to change the drive location right click on the file.  Select Change Destination on the pop up menu.  Select the appropriate drive destination and click OK.  The path will remain the same, but the drive can be changed.


Changing Backup Properties

Once you have created a Backup Profile you can view its properties or change them by selecting the profile and then clicking on Properties in the toolbar or click File|Properties in the menu bar.

The Properties will have the same windows as the Backup Profile Wizard, but they will be tabbed windows and you can choose to look at whichever property you need to.  Once you make the changes you need, then click OK and your changes will be saved.  If you click Cancel then your changes will not be saved.

Identification

Select Files

Backup Options

Schedule


Changing the Program Preferences

Zip Explorer Preferences are located on the toolbar and under View on the menu bar.

General Tab:

Show Add Dialog on Creation - allows for adding files right after creating the .ZIP archive.  Normally you would have to click Add Files on the toolbar to begin adding files to a newly created .ZIP archive.

Don't Show Statistics if Successful - turns off displaying of statistics box after adding files, deleting files, extracting files, testing archive or repairing archive.  If an error occurs in a command, the box will still appear.

Temp Folder - allows you to select which folder you want as your temporary folder.

Virus Tab: where you configure your virus scanner so you can scan .ZIP archives.

Program: use the ellipse to navigate to the folder that contains your Virus Scan program.  Click on the executable (runvirus.exe) and click Open.  This field should contain the entire path of the program.

Parameters: use the following special characters to run the virus scanner as follows...

*.*  - will substitute the drive, folder, and the *.* characters for the files that are to be scanned.  For example, c:\win95\temp\*.*

%d  - will substitute the drive and folder of the files that are to be scanned.  Do not use *.* when you use %d.

%f  - will substitute the name of a temporary "report file".  Report files should ONLY be used when running DOS virus scanners.

%wscan  - special parameter required for McAfee's WSCAN program.

Run Minimized:  program will run from the taskbar.


Compression Options

Zip Files Option:

Default ZIP Filename - This is what you want your default ZIP files named.  You will always have a choice to change the name when creating a backup profile.

Compression Level - There are four different levels of compression that you can chose from: none, Faster Compression, Normal Compression, and Maximum Compression.  This compression level will apply to all backup profiles that you select to be zipped.

Always Default to Multi-Disk - If the target location of your backup copy is a floppy drive you may want to select this option.  This will allow the ZIP file to be spread across multiple disks.

Erase Disk Contents (Multi-Disk Only) - If there is anything on a disk that you use for saving your backup, this will erase

Don't display warning prompt if ZIP exists - If you chose to save your backup as a .ZIP in a location that already has a .ZIP by the same name you will receive a message asking if you want to append that .ZIP or create a new .ZIP.  If you ALWAYS want to append the previously existing .ZIP choose this option.

Security:

Apply Password to ZIP Files - This will allow you to create a password which will be required to extract the ZIP backup files you schedule (password protected files will have a + sign after the name in an archive).

Password - type the password you want applied to all of your password protected files.


Contents
CopyRite

Table of Contents

Introduction

CopyRite Backup

CopyRite Zip Explorer

CopyRite Add-In

Technical Specifications

About GreenTree Technologies


CopyRite Add-In

CopyRite Add-In is a Visual Basic add-in utility.  CopyRite Add-In will add a toolbar to your Visual Basic environment which will allow you to automatically backup your Visual Basic projects.  You will be able to select specific files or folders to backup at reoccurring daily, weekly or monthly schedules.  Or just backup your files at any one time when you choose.

Once you have opened Visual Basic you will see the CopyRite toolbar.

CopyRite Toolbar Features:

Backup Project(s) runs the backup for the profile for the current project.

Open CopyRite will start CopyRite and open the main window.

Create Backup Profile allows you to create a Backup Profile with the Backup Profile Wizard.  After you have created a Backup Profile for the current project this toolbar function will become Update Backup Profile which will add any new files to the Backup Profiles that have been added to your project.  When you update the Backup Profile you will get a message box indicating the success of the update.

Edit Backup Profile will open the Properties of the Backup Profile associated with that project.

About CopyRite gives information about the program and the company.

When you save your project in Visual Basic you will be prompted by CopyRite to create a Backup Profile for the project.

When you create a Backup Profile for a project the Backup Profile Wizard will take you through the steps for creating the Backup Profile for that project.  The Backup Profile Wizard will have already selected your project files for backup but you can add more files to be backed up with the Backup Profile.


CopyRite Backup

Creating Backup Profiles

Selecting Files to Backup

Filtering Types of Files in Backup

Different Methods of Backing Up Your Files

Specifying the Backup Location

Synchronizing Files

Sending Backups to an FTP Location

Scheduling a Backup

Displaying Backup Information

Viewing Backup Location

Changing Backup Properties

Deleting Backup Profiles

The Interface

Program Options


CopyRite Display

CopyRite's main window consists of the menu bar, toolbar, display window, and the status bar.  Click on all the different sections of the image for information about that feature.


CopyRite Menus

The menus are located at the top of the program window.  You can either click them with the mouse to open them or use the appropriate keystrokes to open them.  Some of these functions only pertain to Backup Profiles.  If you are trying to open one of these functions on a menu and find that it is grayed out, then single click on the Backup Profile you would like the option to effect.  Single clicking on the Backup Profile icon will select the backup set and any operations you then make will only apply to that Backup Profile.

File (Alt-F):

New - allows you to create a new Backup Profile.
Run Now - runs the backup for the Profile selected.
Delete - deletes the Backup Profile selected.
Properties - brings up all the properties of the selected Backup Profile.
Open Location - opens an explorer window that shows the contents of the backup location.
Close - closes the program.
Shutdown CopyRite Backup - will completey exit CopyRite, no backups will be performed.

View (Alt-V):

Toolbar - Toggle the toolbar on and off.
Status Bar - Toggles the bottom status bar on and off.
Toolbar Text - When selected only text will appear on the toolbar.
Toolbar Icons - Only icons will be displayed on the toolbar.
Toolbar Text Icons - allows for both the icons and the text to be displayed on the toolbar.
Large Icons - Backup Profiles will appear as a large icon.
Small Icons - Backup Profiles will appear as a small icon.
List - Backup Profiles will appear with small icons in a list.
Details - Backup Profiles will appear in a list with their details displayed.
Arrange Icons - Allows you to change the order of icons as they appear in details view.
Options - brings up the options menu.

Tools (Alt-T):

Display Log - displays the backup message log for the Backup Profiles selected.
Scheduler Enabled - Suspends the scheduler.
Show Progress - shows the progress of the running backup.
Cancel Backup in Progress - stops the running backup.
Zip Explorer - opens the Zip Explorer.

Help (Alt-H):

Help Topics - brings up the help files table of contents.
About - company and version information about the program.


CopyRite System Tray Icon

The System tray Icon will run when you first launch CopyRite Backup and will stay activated so your backups are run when scheduled.

When you start Windows CopyRite will automatically be launched in the system tray.  To change this go to the program Options, if you uncheck Always Run Program When Windows Starts then CopyRite will only start when you manually start it.  Note: If CopyRite is not running in the system tray backups will not occur.  Backups can only be performed if CopyRite is running in the system tray.

You can open CopyRite's main window from the system tray by double left-clicking on the icon.

The system tray icon has a menu with features that can be used whether the CopyRite main window is open or not.

About - displays information about the program and company.
Open CopyRite Backup Main Window - opens CopyRite.
Options - opens the program Options.
Scheduler Enabled - toggles the schedule on and off.
Show Progress - shows the progress of the backup being performed.
Cancel Backup in Progress - will stop the backup that is being performed.
Shutdown CopyRite Backup - will close CopyRite and shutdown the system tray icon (backups will not be performed).


CopyRite Toolbar

The toolbar contains a few commonly used shortcuts.  You can either click them with the mouse to open them or use the appropriate keystrokes to open them.  Some of these functions only pertain to a selected Backup Profile.  If you are trying to open one of these functions and it is grayed out, then single click on the Backup Profile you would like the option to effect.  Single clicking on the Backup Profile icon will select the Backup Profile and any operations you then make will only apply to that Backup Profile.

New (CTRL-N) - launches the Backup Profile Wizard for creating a new backup schedule.

Run Now (CTRL-B) - runs the backup for the selected Backup Profile.

Properties - displays the properties of the selected Backup Profile.

Log (Shift-F7)- displays backup message log for the selected Backup Profile.

Zip Explorer (CTRL-Z) - opens the Zip Explorer.

Options - opens the Program Options.


Copying a .ZIP Archive

How to Copy a .Zip Archive:

Click on File|Copy Archive in the menu bar.

Click on the folder you want to copy your .ZIP archive to.

If you want to create a folder within another folder or on a drive click on the folder or drive you want the folder to be created under.  Click on the Create button. Type in the name of the new folder you want to add.  Click OK when you are finished.

If you want to change the name of the copied .ZIP archive then type in the new name on the FileName field.

When you are finished click OK to copy the file to the new folder.


Creating A .ZIP Archive

To create a new .ZIP archive, click on the New Archive button in the toolbar or select File|New Archive on the menu bar.

Open the folder where you want the .ZIP archive to be saved.  In the File Name text box type in the name you want the archive to be saved as.  When you are done click Open.  You have created the .ZIP archive and now it is time to add the files you want compressed within it.

By default you will have to add the files for the .ZIP archive separately.  If you would like to add the files right after creating the name and the location of the .ZIP archive then click Preferences on the toolbar and click on the option Show Add Dialog on Creation.  This will bring up the Add Files box when you create your archive.

Adding Files to the .ZIP Archive.

To add files to this archive click the Add File(s) button or select Actions|Add File(s).  (If you have not already selected Show Add Dialog on Creation in the Preferences). You have now opened the Add dialog box.

Adding Folders:

Click the Folders button to open an explorer tree.  To add an entire folder to the .zip file then click on the box to the left of the folder you want and click OK.  All folders within that folder will also be included in the Add.

Adding Files:

Click Files to select the files you want added to the .ZIP archive.  Click on the file(s) that you want to add and click Open.  To select multiple files at one time hold down the Control key and click on all the files you want to add.  In the File name field you will see all the names of the files to be added.  Click Open when you have selected them all.

You will notice the files to be added will be listed in the Files to Add window.  If you choose not to add one of the files or folders you have already selected then highlight that file and hit the delete key.

Options:

Action - allows you to choose how you would like to add the files, Add New and replace Current files, Update Current and Add New Files, or Refresh current files.

Compression - allows for different rates and speeds of compressing files, Maximum, Normal, Fast, Fastest, or None.

Disk Spanning - only for removable media, allows for putting data on multiple disks options for this are; Spanning Disks, Span and Clear Disks, No Spanning.

Include Folder Names - keeps the folder that the files originally were in.

Include Hidden and System Files - when selecting folder to add this will also include the system files or hidden files of that folder.

Recurse Folders - will maintain the path of the folders for added files.

Password - You can choose to have the files and folders you add to the .ZIP archive password protected.  Click on Password and enter in the password you would like.

When you have completed specifying the files and folders to add and you have all the options configures click Ok.

All files will be added to the opened .ZIP archive.  When the operation is complete an Add Statistics dialog will appear with information about the success of the operation, and details about the operation.

You can click the box to the right of Don't show this screen when successful, if you do not want to see that box anymore.  You can also disable all successful operation Statistics in the Preferences.  If the operation is not successful, or an error occurs the Statistics will still appear with the details about the errors.

Drag and Drop Interface:

You can add files to an opened .ZIP archive by dragging files onto the archive as well.  Just select the files you want by clicking on them (hold down the control key or the shift key for multiple files).  Then hold down the left button and drag them to the windows displaying the opened .ZIP archive and let go of the click.


Creating A Backup Profile

This is a Step-by-Step guide to creating a Backup Profile using CopyRite.

Open CopyRite (either by double clicking the CopyRite Backup icon in your start menu or by double clicking the CopyRite icon in the system tray).

Click on the New icon in the Toolbar.  This will open up the Backup Profile Wizard that will guide you through creating a backup profile.

Next Step


Creating A Backup Profile: Backup Options

Now you need to specify how you want to backup your files, where you want your back up copies to be stored and any additional options you would like applied to your backups.

Click the circle to select which type of backup method you would like.

Copy Files to Backup Folder - backing up to tape backups, network drives, floppy disks, or to any folder on your hard drive.

Under Backup Folder, click the Browse button and navigate through the explorer until you find the folder or drive where you want to store your backups.  Select the folder and click OK.

OR...

Synchronize Files with Backup Folder -  used for keeping two sets of the same data updated and identical to one other.

Under Backup Folder select the location that will contain the files or folders that you want kept in sync with the files you selected on the previous menu. Note: The target location is the directory or folder that contains (or you want to contain) the folder or files you selected earlier.  It is not the individual folder like you had selected as the files to backup.  Example: You selected c:\my documents folder to backup.  You want the files within that folder synchronized with the files in the d:\my documents folder.  The correct backup folder would be d:\ NOT d:\my documents, because d:\ is the drive that contains the folder you want synchronized.  Click the Browse button and navigate through the explorer until you find the folder or drive where you want to store your backups.  Select the folder and click OK.

OR...

FTP Files to Target Location - sending backup files to an off site location.

Type in the Host Name (ftp.sitename.com) and the Base Path (directory where you want your files stored in on the off site location) under the Target FTP Host location.  If the site requires login name and password click Advanced and enter these here.  Click on the box next to 'This site requires me to logon' to make sure your user name and password are used.

Additional Options to be Selected

Compression - allows for your backup files to be compressed in a .ZIP archive.

Enter .ZIP Filename - the name of the .ZIP file that CopyRite will create for your compressed backups.

Multi Disk - when doing a copy to a floppy drive, this will allow .ZIP backups to be placed on more than one disk.  Note: only works when copying files to the floppy drive and compressing the backup to a .ZIP archive.

Exclude File Types In Exclusion List - apply the list of excluded file types in the program options to this Backup Profile.

Cycle Target Folders Using Day Names - puts your backups in a folder titled with the name of the day.  After a week goes by the backed up file(s) in last weeks folder will be replaced with the new backed up files for that weeks day.

Preserve Entire Folder Names - maintains the complete folder structure for Copying without Compression and for Synchronizing without Compression.

Separate Drive Contents -  puts all backups in a folder with a title which indicates the drive the files originated from.  If you choose to back up files from both your C: and D: drives the files from the C: drive will all be saved in a folder titled Drive_C while the D: drive files will be in a folder titled Drive_D.

After you are finished with selecting a backup method, target location, and the appropriate options click on Next.

NEXT STEP


Creating A Backup Profile: Finish

FINISHED!!

Do you want to run the backup now?

Click on the circle to the left of Execute the newly created Profile now.  If you just want to finish creating the backup profile then click Finish.

If you would like to go back and alter some of your selections then click Back and change your Backup Profile.

If you decide that you want to start all over again then click the Cancel button and it will clear all your settings.  This option should only be used if you don't want to keep any of the settings.

Return to beginning to run through these steps again.


Creating A Backup Profile: Identification

The first step is to create a name for the new Backup Profile.

Type in a name for the Backup Profile you are creating in the text box area titled Enter name of new Profile.

In the text box under your Backup Profile name type in any comments you would like to make about this backup set.  This is an optional setting.

Once you are finished click on Next at the bottom of the window.  If you decide later in creating the backup that you would like to change the name or add a comment you can click on Back until you get to the window where you want to make your changes.  Then you can proceed by clicking 'Next' until you get to a window that you have not configured.

NEXT STEP


Creating A Backup Profile: Schedule

You will now set the time and frequency of your backups.

Decide how often you will need your backups performed.  Click on the circle before the Schedule you would like.

Not Scheduled:

Only used if you want to run the backups manually by using the Run Now command on the toolbar or the File pull down menu.

Daily:

Select the Start Time by clicking on the hour, minute or PM/AM so it is highlighted, then click the up or down arrow until the time suits your needs.  Now will set the time to the current clock time.

Chose the Start Date by clicking on the down arrow.  This will bring up a calendar.  Click on the day on which you want the backup to begin.  If you want a month in advance click the right arrow after the month name and you will be advanced a month.

By default this backup will run every day.  If you would like to change the daily backups to occur every other day then change the number to 2 in Run the backup every 2 days.

Weekly:

Select the Start Time by clicking on the hour, minute or PM/AM so it is highlighted, then click the up or down arrow until the time suits your needs.  Now will set the time to the current clock time.

Chose the Start Date by clicking on the down arrow.  This will bring up a calendar.  Click on the day on which you want the backup to begin.  If you want a month in advance click the right arrow after the month name and you will be advanced a month.  The backups will not start until that day (if you pick a day that is not scheduled to backup then the backups will be performed after that day).

Run the backup every 1 week will set the backup to run every week.  If you changed this to 3 then the backup would run every third week.

Check each day that you want to backup to run.

Monthly:

Select the Start Time by clicking on the hour, minute or PM/AM so it is highlighted, then click the up or down arrow until the time suits your needs.  Now will set the time to the current clock time.

Chose the Start Date by clicking on the down arrow.  This will bring up a calendar.  Click on the day on which you want the backup to begin.  If you want a month in advance click the right arrow after the month name and you will be advanced a month.  The backups will not start until that day (if you pick a day that is not scheduled to backup then the backups will be performed after that day).

Run the backup every 1 month would allow the backup to run every month.  If you only want the backup to run every 4 months then use the up arrow to change the 1 to a 4.

What day of the month do you want to run the backup?  Select which day by using the up and down arrows.

 One Time Only:

Select the Start Time by clicking on the hour, minute or PM/AM so it is highlighted, then click the up or down arrow until the time suits your needs.  Now will set the time to the current clock time.

Chose the Start Date by clicking on the down arrow.  This will bring up a calendar.  Click on the day on which you want the backup to begin.  If you want a month in advance click the right arrow after the month name and you will be advanced a month.

After you are finished with selecting the backup schedule click on Next.

NEXT STEP


Creating A Backup Profile: Select Files

Now you need to select the drives, folders, and/or files you want to backup.

The default screen will show you a typical windows explorer tree.  If you would like to choose specific files click on the Show Files button and that will open a split window so you can also view the files in the individual folders.

To select a folder or file for backup, click the box to the left of the appropriate icon.  A check will appear in the box after it has been selected.

You can check an entire folder to backup or specific files.  All items with a check in the box will be backed up.  Note:  If you choose only a few files in a folder you will see a check with a gray background for that folder.  This signifies that only certain items within that folder will be backed up.

After you are finished with selecting the files to be backed up click on Next.

NEXT STEP


Creating A Backup Profile: Wizard
Backup Profile Wizard

The Add New Profile Wizard will take you step by step through creating a Backup Profile.  This is where you will select the files you want backed up, and chose the target location to save the backed up files.  You will also configure the scheduling of the backups in the wizard.

Proceed for Step by Step instructions on how to fill in the Add New Profile Wizard


Creating Backup Profiles

To create a Backup Profile click on New in the toolbar.  The Add New Backup Profile Wizard will appear and will take you though the process of creating a Backup Profile.  You can create as many Backup Profiles as you need.  All Backup Profiles will be displayed on the CopyRite main window.

After you have created your Backup Profile you can modify it by clicking on Properties in the toolbar.  To change your default program settings click on Options in the toolbar and that will open a menu that contains various features you can set and change.  Changes made to the  Options will effect all Backup Profiles, changes made in Properties will effect just the Backup Profile that you have selected.

After your backups have been performed you can view the details of the backup in the Log.  You can have your backups verified after the copy to make sure the backup was successful.  If there was a problem the Log would have the information about the errors.  You can turn on or off the verify in the Options.

Click here for Step-By-Step instructions to creating a Backup Profile


Creating a Folder

When you extract files from a .ZIP archive or copy .ZIP archives  or move .ZIP archives you can create a folder for the files to be saved to.

Extraction Files in a New Folder:

Click Extract Files on the toolbar or on the Actions menu bar.  Select the folder in the explorer tree that you want the new folder to be created in.  On the Extract Files dialog box click on Create Folder button.  The Current Folder field will give you the path of the new folder.  In the Folder Name field type in the name of the folder you want added there.  If the Current Folder is not the location that you want the new folder created in the click Cancel and reselect the correct folder on the explorer tree.  Then click Create Folder and type in the name of the folder under Folder Name and click OK.

Copying a .Zip Archive in a New Folder:

Click Copy Archive on the File menu bar.  Select the folder in the explorer tree that you want the new folder to be created in.  On the Copy Archive dialog box click on Create Folder button.  The Current Folder field will give you the path of the new folder.  In the Folder Name field type in the name of the folder you want added there.  If the Current Folder is not the location that you want the new folder created in the click Cancel and reselect the correct folder on the explorer tree.  Then click Create Folder and type in the name of the folder under Folder Name and click OK.

Moving a .Zip Archive in a New Folder:

Click Move Archive on the File menu bar.  Select the folder in the explorer tree that you want the new folder to be created in.  On the Move Archive dialog box click on Create Folder button.  The Current Folder field will give you the path of the new folder.  In the Folder Name field type in the name of the folder you want added there.  If the Current Folder is not the location that you want the new folder created in the click Cancel and reselect the correct folder on the explorer tree.  Then click Create Folder and type in the name of the folder under Folder Name and click OK.


Deleting .Zip Archives and Files From a .Zip Archive

Deleting .Zip Archives:

To delete an opened .ZIP archive click on File|Delete Archive in the menu bar.  Note: This will completely delete the .Zip archive, it will NOT move the .ZIP archive into the recycle bin so you will NOT be able to restore it later.

Deleting Files From .ZIP Archives:

To delete certain files in a .ZIP archive, open the .zip archive.  Click on the file(s) you want deleted from you .ZIP archive so they are highlighted.  Hit the delete key on the keyboard or right-click the highlighted file(s) and select delete file.  This will remove the selected file(s) from the .ZIP archive.

Delete Statistics:

When you delete files from a .ZIP archive a Delete Statistics dialog will appear with information about the success of the operation, and details about the operation.

You can click the box to the right of Don't show this screen when successful, if you do not want to see this box.  You can also disable all successful operation Statistics in the Preferences.  If the operation is not successful, or an error occurs the Statistics will still appear with the details about the errors.


Deleting Backup Profiles

To delete a Backup Profile click on the profile and hit the delete key or right click on the profile and select delete from the pop up menu.  You can also select the Backup Profile and click on File|Delete in the menu bar.


Different Methods of Backing Up Your Files

You have three different methods of backing up your files.

Copy Files to Target Location - backing up your files from one location to another with an option to have all selected files compressed into a single .ZIP archive.

Synchronize Files with target Location - compares folders or .ZIP files in one location to another location, allows for keeping identical folders and files in two separate locations.

FTP Files to Target Location - allows you to backup to an off-site location.

Selecting The Backup Method:

The Backup Profile Wizard will allow you to choose your method of backup.  You will also have the following options to choose from.

Options: (Note: whether or not the following items are checked by default will depend on what you have selected in the program Options.  In the program options you can specify which options will be checked or not checked by default.)

Compression - allows for your backup files to be compressed in a .ZIP archive.

Enter .ZIP Filename - the name of the .ZIP file that CopyRite will create for your compressed backups.

Multi Disk - when doing a copy to a floppy drive, this will allow .ZIP backups to be placed on more than one disk.  Note: only works when copying files to the floppy drive and compressing the backup to a .ZIP archive.

Exclude File Types In Exclusion List - apply the list of excluded file types in the program options to this Backup Profile.

Cycle Target Folders Using Day Names - puts your backups in a folder titled with the name of the day.  After a week goes by the backed up file(s) in last weeks folder will be replaced with the new backed up files for that weeks day.

Preserve Entire Folder Names - maintains the complete folder structure for Copying without Compression and for Synchronizing without Compression.

Separate Drive Contents -  puts all backups in a folder titled with which drive the files originated from.  If you choose to back up files from both your C: and D: drives the files from the C: drive will all be saved in a folder titled Drive_C while the D: drive files will be in a folder titled Drive_D.


Displaying Backup Information

Information about the backup performed is stored in the Log.  Each Backup Profile had its own Log that will keep detailed information about the last backup performed.

To view the Log select the backup profile and click Log located in the toolbar or click Tools|Display Log on the menu bar.

The log will have a Date, Message, and Level.

Date is the time and date the actions occurred.

Message will contain information regarding the action or error (if there was one).

Level tells you the degree of an error or Info Only which indicates the message is just informational.

Verifying Your Backups

You can verify your backups when you do a Copy.  The results of the verify will be displayed in the Log.  If the verify does not detect any error during the backup the Log will display a message saying the backup was completed.  If there was an error it would be displayed in the Log.  Verify is turned on or off in the program Options.


Drag and Drop Interface

Zip Explorer supports Drag and Drop interface for adding files to .ZIP archives, opening .ZIP archives, and extracting files from .ZIP archives.

What is Drag and Drop?

Drag and Drop consists of left clicking on a file (in an explorer type window or on the desktop) holding down the left button and moving the mouse cursor to the Zip Explorer window and releasing the left button.  You can select just one file or your can have multiple files moved in this way.  To select multiple files hold down the Control key and left click on the files you want selected.  Then click on the selected files, drag them to Zip Explorer and drop them onto the window.  For easy selection of a group of files hold down the shift key and click on the first file then click on the last file.  All files in between will be selected.

Using Drag and Drop with Adding Files to .ZIP Archives:

You can add files to an opened .ZIP archive by dragging files onto the archive.  Just select the files you want and drag them to the window displaying the opened .ZIP archive and let go of the click.  If you are dragging a .ZIP archive onto Zip Explorer to add to the current .ZIP archive you will be asked which operation you want performed.

Click Add if you would like the dragged archive to be included in the opened archive.
Click Open if you would like to open the dragged archive.
Click Cancel if you would like to cancel the drag and drop.

Using Drag and Drop with Opening .ZIP Archives:

To open a .ZIP archive drag it onto the Zip Explorer window.  Drag a .ZIP archive onto the Zip Explorer and it file will be opened for you.  If you are dragging a .ZIP archive onto Zip Explorer and you already have a .ZIP archive opened you will be prompted on what operation you would like to occur.

Click Add if you would like the dragged archive to be included in the opened archive.
Click Open if you would like to open the dragged archive.
Click Cancel if you would like to cancel the drag and drop.

Using Drag and Drop to Add Files When NO .ZIP Archive is Open:

You can drag and drop files when no archive is open as well.  You will be prompted to create a name for the new archive and how you want the files compressed.

Using Drag and Drop with Extracting Files From .Zip Archives:

Select the files you want extracted from the .Zip archive by using the clicking method described about and drag them to  the appropriate folder in an explorer window.


Drag and Drop for Adding Files

When you drag and drop (click on the file and drag the file onto the Zip Explorer window and drop the file).  You will receive an Add dialog.  This is to create the .Zip archive.  Fill in the appropriate information and click OK when you are finished.

Archive Name: The location and name of the .ZIP archive you want created.
Action: The type of method of adding files to the archive.
Compression: the rate of compression of the files.
Disk Spanning: Used for removable media, allows for spreading the archive onto multiple disks.
Including: allows you to include folder names or hidden files in a folder.
Recurse Folders: maintains the complete folder path.
Password: allows you to add passwords to the files you are adding in the .ZIP archive.


Excluded File Types Options

Excluded File Type Extensions:

Exclude These File Types By Default - when creating a Backup Profile with the wizard, the option to have the excluded file types apply to that Backup Profile will be checked by default.

To select file types for exclusion, click Update.  This will open the Select Excluded File Types menu that will allow you to add the files types for exclusion.  Browse the File Types and select one (by clicking on it) that you want to be excluded and click the Add button.  This will add that file type to the excluded file type list.  If you decide you don't want to exclude that file type, select that file type in the Selected File Types box and click Remove.  If you want to exclude a file type and it does not appear in the list of file types then fill in the extension in the text box marked Custom Extension then click Add.  To make it easier to find file types you can change the Filter File Types.  You can display only executables, archives, temporary files, compliers, and multimedia files or all of the file types.

After you have selected the file types you need to apply the exclusion to the Backup Profiles.  If you have already created the Backup Profile then click on Properties and go to the Backup Options tabbed menu.  Select the Exclude File Types in Exclusion List option.  Backups performed after will not include file with those excluded file types.  To apply the exclusion to future Backup Profiles select the Exclude File Types in Exclusion List option on the Backup Options menu of the Backup Profile Wizard.

Other Exclusions:

Exclude Hidden Files - Will not backup any hidden files in all of your backup profiles.

Exclude System Files - Will not backup any system files in all of your backup profiles.


Executing Files

Executing files refers to running the file while the file is still in the .Zip archive.  This will temporarily extract that file and run that file just like you would if you were to double click on that file in a folder.  Example: If you execute a Readme.txt file then notepad would open and display the readme.txt file.


Executing Files Within a .ZIP Archive

To execute a file that is zipped in a .ZIP archive, select the file by clicking on it once so it is highlighted. Click on the Execute File button on the toolbar or click Actions|Execute File in the menu bar.  You can also double click the file you want to view in the .ZIP archive.

That file will then be run just like it would if you had used Run on the Start menu or if you had double clicked on the file in another folder.


Extracting
Extracting .ZIP Archives

Extracting .ZIP Archive refers to the process of decompressing the individual files that are contained in the .ZIP Archive and placing them in another folder.  You can extract all files in a .ZIP archive or just selected files.


Extracting .Zip Archives

Once you have opened a .ZIP archive you can extract the file(s) from the archive to a folder.

To Extract All Files From the .ZIP Archive:

Click on the Extract File(s) button on the toolbar or click on Actions|Extract File(s) in the menu bar.

Select the folder you want your files extracted to.

If you would like to create a folder, click on the folder or drive, on the explorer tree, where you would like to add the new folder to.  Click Create Folder and type in the name of the folder in the Create Folder dialog box under the Folder Name field and click OK.

Under File Options make sure All Files has been selected.

If you are selecting a folder that has those same files in it, you can select to have the extracted file overwrite the files in the folder.  Click on the box marked Overwrite Existing Files to allow this to occur.

If you want to include the original folders of the files then click on the box before Include Folder Names.  The folders that were listed for each file in the .ZIP archive will be created and the proper files will be extracted to those folders.

If the files in the .Zip Archive are password protected, click on Password and type in the password here.

Click OK when you are done.

When the operation is complete an Extract Statistics dialog will appear with information about the success of the operation, and details about the operation.

You can click the box to the right of Don't show this screen when successful, if you do not want to see this box.  You can also disable all successful operation Statistics in the Preferences.  If the operation is not successful, or an error occurs the Statistics will still appear with the details about the errors.

To Extract Only Selected Files From a .ZIP Archive:

If you only want certain files extracted form your .ZIP archive, select the files so they are highlighted.  Click on the Extract File(s) button on the toolbar or click on Actions|Extract File(s) in the menu bar.  Notice in the Extract box that under File Options the Selected Files is selected.  This will allow for extracting just those highlighted files you selected earlier.  You can then extract the files like you would normally.

Drag and Drop Interface:

You can also select the files you want extracted and drag them to a folder to extract them as well.  Just select the files you want by clicking on them (hold down the control key or the shift key for multiple files).  Then hold down the left button and drag them to the location you want the files extracted and let go of the click.


Extracting a Password Protected File

If you have a password protected file and you want to extract that file from the .ZIP archive.  You will use the same extraction methods as used for files without password, however,, you will be prompted for the password.  Type in the password and click OK.  If you do not enter the correct password the file will not be extracted.

Note: If you click on Extract Files in the toolbar or click on Actions|Extract Files on the menu bar you can specify the password in the extraction dialog box.  Click on the Password button.  Then type in the password.  You will not be prompted later for the password when you extract the file.


FTP Options

Proxy Server:

Access the Internet (FTP) using a proxy server - Selection will allows for targeting the backup copies to

Address - the IP address of where you would like the files transferred to.

Port -  the IP address port.

Bypass proxy server for local (Intranet) addresses - Check if you want to bypass the proxy server for intranet addresses only.

File Transfer:

Buffer Size - default is 1024


Filtering File Types (by Extension) in Backup Profiles

You can exclude file types from selected Backup Profiles or all your Backup Profiles.  Example: You do not want to back up system files such as .ini files.  Click Options in the toolbar.  Click on the Excluded File Types tab.  This option will allow you to configure the file types for exclusion.

To configure the file types to be excluded click Update.  The Select Excluded File Types dialog will appear.  To select a file type for exclusion, scroll down the list of registered file types that are on your computer.

Select one (by clicking on it) and click the Add button.  This will add that file type to the excluded file type list.  If you decide you don't want to exclude that file type, select that file type in the Selected File Types box and click Remove.  If you want to exclude a file type and it does not appear in the list of file types then fill in the extension in the text box marked Custom Extension then click Add.  To make it easier to find file types you can change the Filter File Types.  You can display only executables, archives, temporary files, compliers, multimedia files or all of the file types.  Click OK when you are finished.  You will see a list of your excluded file types in the window.

After you have selected the file types you need to apply the exclusion to the Backup Profiles.  If you have already created the Backup Profile then click on Properties and go to the Backup Options tabbed menu.  Select the Exclude File Types in Exclusion List option.  Backups performed, after using this option, will not include files with those excluded file types.  To apply the exclusion to future Backup Profiles select the Exclude File Types in Exclusion List option on the Backup Options menu of the Backup Profile Wizard when you are creating your Backup Profile.


Filtering Files and Folders in Backup Profiles

You can exclude specified files types, files, and folder from your backups.  You can configure the filtering of files and folders in the Selected Files menu in the Backup Profile Wizard or in the Properties after the backup has already been configured.

How to Filter Files or Folders:

To include or exclude files and/or folders click on the Advanced button on the Select Files for Backup menu.  This will bring up the Advanced File/Folder Selection window.

Including Files or Folders:

Click on the Add button in the Include Folders/Files box.  Select the appropriate category (file or folder) and click Browse.  Navigate through your drive until you find the item to include.  Click on the item and click Open.  Then click OK.  That file or folder will then be included in the backup.

Excluding Files or Folders:

Click on the Add button in the Exclude Folders/Files box.  Select the appropriate category (file or folder) and click Browse.  Navigate through your drive until you find the item to exclude.  Click on the item and click Open.  Then click OK.  That file or folder will then be excluded in the backup.

Click OK when you are finished Including/Excluding all files and folder.


Filtering Files in a Backup

Filtering Files and Folders in Backup Profiles

Filtering File Types (by Extension) in Backup Profiles


General Options

Copy Options

Erase Disk Before Copy - if checked this will erase all files and folders on your removable media before performing the backup.

Verify After Copy - this will check each file after it copies it to make sure it was copied correctly, if there was an error it will appear in the Log.

Separate Drive Contents by Default - checking this will check the Separate Drive Contents option in the Backup Profile Wizard as a default.  Separate Drive Contents puts all backups in a folder with a title which indicates the drive the files originated from.  If you choose to back up files from both your C: and D: drives the files from the C: drive will all be saved in a folder titled Drive_C while the D: drive files will be in a folder titled Drive_D.

Preserve Entire Folder Names by Default - Selecting this option will allow for the same option to be checked by default in the Backup Profile Wizard.

Replace Files - When you do a copy this will determine how the backup treats files by the same name in the specified backup location.  Your options are to replace file is, the source (what is being backed up) is newer than what is in the backup location, always replace any files in the backup location with the source files, or only replace the files in the backup location if the files are not the same (this could mean that if an older file is in the source it will backup a newer file in the backup location).

General

Temp Folder Name: Specify (by clicking on the ellipse ...) which folder you want as your temporary folder or type in the location.

Default Backup Folder: Specify (by clicking on the ellipse ...) which folder you want as your the default folder to contain your backups.  This location will appear in the Backup Options menu of the Backup Profile Wizard as the Backup Location you can change the location for any Backup Profile.

Run When Windows Starts - Check will allow for CopyRite to always start when Windows starts.

Show Date/Time on Status bar - Will enable you to see the current time and date on the status bar of the CopyRite Backup main window.

Show Files in Properties - This will automatically show both folders and files in the Select Files Menu of the Backup Profile Wizard and in the Selected Files Properties of the Backup Profiles.

Show Low Res Toolbar - Check this option if your video card does not display your toolbar icons correctly.  The low resolution toolbar has less graphics, if your video card can not handle the regular graphics you can still have icons on your toolbar with the lower resolution toolbar.


General Preferences

Zip Explorer Preferences are located on the toolbar and under View on the menu bar.

General Tab:

Show Add Dialog on Creation - allows for adding files right after creating the .ZIP archive.  Normally you would have to click Add Files on the toolbar to begin adding files to a newly created .ZIP archive.

Don't Show Statistics if Successful - turns off displaying of statistics box after adding files, deleting files, extracting files, testing archive or repairing archive.  If an error occurs in command, the box will still appear.

Temp Folder - allows you to select which folder you want as your temporary folder.


How to Move or Copy a .ZIP Archive

Note: Moving a file is taking that file from one folder and putting it in another folder, while copying is having a file in one folder also be placed in another folder so that same file exists in two locations.

How to Move a .ZIP Archive:

Click on File|Move Archive in the menu bar.

Click on the folder you want your .ZIP archive moved to.

If you want to create a folder within another folder or on a drive click on the folder or drive you want the folder to be created under.  Click on the Create button. Type in the name of the new folder you want to add.  Click OK when you are finished.

Click OK to move the .ZIP archive to the specified folder.

How to Copy a .Zip Archive:

Click on File|Copy Archive in the menu bar.

Click on the folder you want to copy your .ZIP archive to.

If you want to create a folder within another folder or on a drive click on the folder or drive you want the folder to be created under.  Click on the Create button. Type in the name of the new folder you want to add.  Click OK when you are finished.

If you want to change the name of the copied .ZIP archive then type in the new name on the FileName field.

When you are finished click OK to copy the file to the new folder.


How to Synchronize your Files

Configuring The Synchronization

The Backup Profile Wizard will take you through the steps of configuring the files to synchronize, where to synchronize the files, and at what times the synchronization should take place.

Select the folder you want to be watched for synchronizing.

Select the Synchronize method of backup on the Backup Options Menu.

The Backup Folder is the directory or folder that contains the folder or files you selected earlier.

Example: If you want to synchronize your c:\my documents folder with your d:\backups\my documents folder you would initially select the my documents folder from your c drive as the folder you wanted to back up.  For the target location you would select c:\backups.  Remember you do not select the my documents folder in the target location because the target location is used to specify the drive or folder that contains the folder to be synchronized.

Note: Do not choose the options to have the contents separated by drive or cycle target folders using day names.  This will add extra folders to the target location and synchronization will not occur in the actual folder you needed synchronized.

Schedule the synchronize time and date.

Manual Synchronization:

When you run the synchronization manually (clicking Run Now on the toolbar) the synchronization does not occur automatically. Instead, CopyRite will open the Synchronization Window for manual backups.  Click the Synchronize button on the bottom of that window and all the current files will replace the older files and the new files will be added to the locations where they hadn't been saved before.

If you have files in the synchronized .ZIP archive that are not specified in the Selected Files to watch you will get a warning message telling you what files are new to the synchronization.  You can disable the list of files in the message or disable the warning message completely in the Program Options.


How to Virus Scan your .ZIP's

If you have a Virus Scanner installed on your computer, you can configure Zip Explorer to use the Virus Scanner to scan .ZIP archive before extracting them.

To Configure Zip Explorer to Use Your Virus Scanner:

Click Preferences in the toolbar or click View|Preferences on the menu bar.  Click on the Virus tab.

Program: use the ellipse to navigate to the folder that contains your Virus Scan program.  Click on the executable (runvirus.exe) and click Open.  This field should contain the entire path of the program.

Parameters: use the following special characters to run the virus scanner as follows...

*.*  - will substitute the drive, folder, and the *.* characters for the files that are to be scanned.  For example, c:\win95\temp\*.*

%d  - will substitute the drive and folder of the files that are to be scanned.  Do not use *.* when you use %d.

%f  - will substitute the name of a temporary "report file".  Report files should ONLY be used when running DOS virus scanners.

%wscan  - special parameter required for McAfee's WSCAN program.

Run Minimized:  program will run from the taskbar.

How To Use Your Virus Scanner:

After you have opened a .ZIP archive click on File|Virus Scan Archive on the menu bar.  The Virus Scanner that you configured in the Preferences will run and scan the archive for any detectable viruses.


Identification

Identification will store the name and any comments you made about the Backup Profile.  Comments you write about your Backup Profile will not be viewed anywhere else with the exception of the Properties.  The name you give your Backup Profile will be the name the backup will be referenced by.


Identification Properties

Identification will store the name and any comments you made about the Backup Profile.  You can change these fields and click OK when you are finished or click onto another tab to change a different property of the Backup Profile.


Interface

CopyRite Display

CopyRite Menus

CopyRite Toolbar

CopyRite System Tray Icon


Introduction

Product Overview

What is a Backup Profile

Creating a Backup Profile (a step by step guide to creating your first backup)


Log

The Log will keep the messages about the backup performed.  Each Backup Profile will have its own Log.   The start and stop times are recorded along with any errors that might have occurred.  The Log will always display the last backup performed.  To erase the messages in the Log click Clear Log.

The Log has Date, Message, and Level fields.

Date is the time and date the actions occurred.

Message will contain information regarding the action or any occurring errors.

Level will tell you the degree of the error that occurred or Info Only which applies to just information messages.


Missed Backups

If you shutdown CopyRite or turn off the scheduler and a backup is missed because of this, when you open CopyRite the next time you will receive a warning message.  You will be notified of the Backup Profile name and the schedule it missed.  You will then have the option to reschedule the backup, remove the schedule, or run the backup now.  If you select Reschedule, the CopyRite main window will appear you can then change the schedule of the Backup Profile or leave it unchanged and it will run at the next scheduled time.  Selecting Remove Schedule will change the schedule of that Backup Set to never run.  It will not remove the Backup Profile.  If you select Run Now the backup will be performed for that Backup Profile.


Moving a .ZIP Archive

How to Move a .ZIP Archive:

Click on File|Move Archive in the menu bar.

Click on the folder you want your .ZIP archive moved to.

If you want to create a folder within another folder or on a drive click on the folder or drive you want the folder to be created under.  Click on the Create button. Type in the name of the new folder you want to add.  Click OK when you are finished.

Click OK to move the .ZIP archive to the specified folder.


Opening An Existing .ZIP Archive

To open a .ZIP archive click on Open Archive in the toolbar or select New|Open Archive on the menu bar.  Open the folder that contains the .ZIP archive you want to open and click on that file.  Click Open.

After you have opened your .ZIP archive, Zip Explorer will display all the enclosed files in it's main window.

Drag and Drop Interface:

To open a .ZIP archive from an explorer window click on the file and drag it (hold down the left button) onto the Zip Explorer (release the left button).  When you drop the file onto Zip Explorer you will receive a message box asking if you would like to open the file.

Click Yes to open the archive, or click No to cancel the drag and drop.

If you are dragging a .ZIP archive onto Zip Explorer and you already have a .ZIP archive opened you will be prompted on what operation you would like to occur.

Click Add if you would like the dragged archive to be included in the opened archive.
Click Open if you would like to open the dragged archive.
Click Cancel if you would like to cancel the drag and drop.


Operation Statistics Log

After you complete an operation (adding files, deleting files, etc.) a Statistics Log will appear and will notify you of the success of the operation and the details about the operation.

You can choose not to have these statistics displayed if the operation is success.  Click Preferences in the toolbar.  Check the option Don't Show Statistics if Successful.

You can view the previous Statistics by clicking View|Previous Statistics on the menu bar.


Options

The Options Menu contains your preferences about the backups and how they are created.  When you change an element in Options it will effect all the backups that you perform when available.  For example selecting to password protect your files will only be applied to .ZIP files but it will apply to every backup that will save your data in a .ZIP file.

General

FTP

Excluded File Types

Compression

Synchronize


Password Protecting Your .ZIP's

When you create a .ZIP archive, you can have your files within the .ZIP archive password protected.  When files are password protected you will be able to view the .ZIP archive in Zip Explorer.  The files will be flagged as being password protected.  In order to extract these file you will need to supply the password.

How To Create Password Protected .ZIP Archives:

Create a .Zip Archive like you normally would.  When you are adding the files and folders to the .ZIP click on the Password button.

Type in the password you want applied to the files and click OK when you are finished.  All files you add in that instance will have the password applied to them.  If you later choose to add more files to the archive you will need to configure the password again in order to have it applied to the new files.


Product Overview

CopyRite is an easy to use utility that will routinely and safely backup files on your hard drive to another location such as removable media, like ZIP or JAZ drives, or to a network volume.  CopyRite uses the latest compression technology to store the backed up files so you can fit more data on your floppy or expensive ZIP or JAZ drives.  In fact, CopyRite will usually be able to save over 50% of disk space.

Features:

Backup files to diskettes, ZIP or JAZ drives, or to a network computer with the ability to span drives.

You can also transfer a file to another computer over the Internet via FTP protocol.

Wizards guide you step-by-step, making it easier to create and schedule backups.

Files can be compressed or simply copied to the target volumes.

The scheduler allows you to perform routine backups even if you are not around.

Filter out file types that you never want backed up (i.e. Program files or other files types that never change)

Windows tray icon interface provides access to all CopyRite functionality just a mouse click away.

Logging gives you detailed information about how the backups performed.

Backs up your data only when it needs to be backed up.

CopyRite comes with CopyRite Backup, CopyRite Zip Explorer, and CopyRite Add-In, a Visual Basic Add-in.

CopyRite Backup

CopyRite Backup lets you define and reuse backup configurations for different types of backups containing different sets of files.  CopyRite Backup provides a scheduler so you can run the backups at any time or setup reoccurring backup schedules for daily, weekly, or monthly backups.

CopyRite Zip Explorer

The Zip Explorer is a full-featured Windows ZIP utility program you can use to create, view, and extract ZIP files.  With Zip Explorer, you can use your Virus Scanner to scan downloaded .ZIP files for viruses.  Zip Explorer has special Test and Repair features to allow you to make sure your .Zip files were created without errors and to fix any problems that might have occurred.

CopyRite Add-In

CopyRite also works as a Visual Basic Add-In, integrating seamlessly into the environment, making it easy for programmers to automatically backup their Visual Basic projects via the CopyRite Add-In toolbar.


Program Options

You can change the Program Options by clicking on Options found in the toolbar or by clicking View|Options on the menu bar.  When you change an option it will effect all your backups, not just one backup profile.

Available Options:

General

Copy Options

Erase Disk Before Copy - if checked this will erase all files and folders on your removable media before performing the backup.

Verify After Copy - this will check each file after it copies it to make sure it was copied correctly, if there was an error it will appear in the Log.

Separate Drive Contents by Default - checking this will check the Separate Drive Contents option in the Backup Profile Wizard as a default.  Separating Drive Contents puts all backups in a folder with a title which indicates the drive the files originated from.  If you choose to back up files from both your C: and D: drives the files from the C: drive will all be saved in a folder titled Drive_C while the D: drive files will be in a folder titled Drive_D.

Preserve Entire Folder Names by Default - Selecting this option will allow for the same option to be checked by default in the Backup Profile Wizard.

Replace Files - When you do a copy this will determine how the backup treats files by the same name in the specified backup location.  Your options are to replace file is, the source (what is being backed up) is newer than what is in the backup location, always replace any files in the backup location with the source files, or only replace the files in the backup location if the files are not the same (this could mean that if an older file is in the source it will backup a newer file in the backup location).

General

Temp Folder Name: Specify (by clicking on the ellipse ...) which folder you want as your temporary folder or type in the location.

Default Backup Folder: Specify (by clicking on the ellipse ...) which folder you want as your the default folder to contain your backups.  This location will appear in the Backup Options menu of the Backup Profile Wizard as the Backup Location you can change the location for any Backup Profile.

Run When Windows Starts - Check will allow for CopyRite to always start when Windows starts.

Show Date/Time on Status bar - Will enable you to see the current time and date on the status bar of the CopyRite Backup main window.

Show Files in Properties - This will automatically show both folders and files in the Select Files Menu of the Backup Profile Wizard and in the Selected Files Properties of the Backup Profiles.

Show Low Res Toolbar - Check this option if your video card does not display your toolbar icons correctly.  The low resolution toolbar has less graphics, if your video card can not handle the regular graphics you can still have icons on your toolbar with the lower resolution toolbar.

FTP

Proxy Server

Access the Internet using a proxy server - check if true and include the address and port.

Bypass proxy server for local addresses - check if true.

File Transfer

Buffer Size - the default setting is 1024.

Excluded File Types

Excluded File Type Extensions

Exclude These File Types By Default - when creating a Backup Profile with the wizard, the option to have the excluded file types apply to that Backup Profile will be checked by default.

To select file types for exclusion, click Update.  This will open the Select Excluded File Types menu that will allow you to add the files types for exclusion. Browse the list of File Types and select one (by clicking on it) that you would like to exclude and click the Add button.  This will add that file type to the excluded file type list.  If you decide you don't want to exclude that file type, select that file type in the Selected File Types box and click Remove.  If you want to exclude a file type and it does not appear in the list of file types then fill in the extension in the text box marked Custom Extension then click Add.  To make it easier to find file types you can change the Filter File Types.  You can display only executables, archives, temporary files, compliers, and multimedia files or all of the file types.

After you have selected the file types you need to apply the exclusion to the Backup Profiles.  If you have already created the Backup Profile then click on Properties and go to the Backup Options tabbed menu.  Select the Exclude File Types in Exclusion List option.  Backups performed after will not include file with those excluded file types.  To apply the exclusion to future Backup Profiles select the Exclude File Types in Exclusion List option on the Backup Options menu of the Backup Profile Wizard.

Other Exclusions

Exclude Hidden Files - All hidden files will not be saved in any backup profile.

Exclude System Files - All system files will not be saved in any backup profile.

Compression

Zip File Options

Default ZIP Filename - this is the default name for the backup .ZIP file.  You are still free to change the name for any backup profile while creating the profile in the Backup Profile Wizard.

Compression level - The level of compression used for all .ZIP files.

Always default to Multi-Disk Mode - This will set the Backup Profile Wizard to default to using Multi-Disk mode when the Floppy drive is selected for the target location.  You can always change the option when creating the backup profile.

Erase Disk Contents Multi-Disk Mode - before coping to the floppy drives erase all contents previously saved on the disk.

Don't Show Warning Prompt if ZIP Exists - If you chose to save your backup as a .ZIP in a location that already has a .ZIP by the same name you will receive a message asking if you want to append that .ZIP or create a new .ZIP.  If you ALWAYS want to append the previously existing .ZIP choose this option.

Security

Apply Password to .ZIP Files - set a password on your .ZIP files.  You can still view the .ZIP but you will be unable to extract the files inside until you provide the password.

Password - the password to be used for the secured files.

Synchronize

Color Scheme

Matching Files - Choose your own color scheme for the synchronizing file display window

Newer Files - Choose your own color scheme for the synchronizing file display window

Older Files - Choose your own color scheme for the synchronizing file display window

Orphaned files - Choose your own color scheme for the synchronizing file display window

View

Show Color Square - Displays a colored square before each file in the synchronization window

Show File Type Icon - Displays an icon before each file that represent what type of file it is.

Show File Details - Shows the details of the files in the synchronizing window.

New ZIP'ed Files (This pertains to the Warning Message you receive if you perform a manual synchronization and there are files in the Backup .ZIP archive that were not Selected Files to be watched.)

Don't Show New Files Warning - This will disable the warning message.


Properties

All of the details about the specific Backup Profile are located here. Click on the tab to change from one menu to another.  Once you are satisfied with your selection click OK and the changes you made will be saved.  If you don't want the changes you made to be saved click Cancel and the original backup profile will remain unchanged.

Identification

Select Files

Backup Options

Schedule


Renaming .ZIP Archives

You can change the name of a previously created .ZIP archive by opening the .ZIP archive (if not already done so) and clicking File|Rename Archive on the menu bar.

The From field will list the current name of the .ZIP archive.

Type in the new name in the To: field.  Make sure you include the .zip extension!

Once you have typed in the new name, click OK and the name of the .ZIP archive will be changed.


Schedule

This is the step of the Wizard that allows you to configure the time and frequency of the backups.

Not Scheduled:

Only used if you want to run the backups manually by using the Run Now command on the toolbar or the File pull down menu.

Daily:

Select the Start Time by clicking on the hour, minute or PM/AM so it is highlighted, then click the up or down arrow until the time suits your needs.  Now will set the time to the current clock time.

Chose the Start Date by clicking on the down arrow.  This will bring up a calendar.  Click on the day on which you want the backup to begin.  If you want a month in advance click the right arrow after the month name and you will be advanced a month.

By default this backup will run every day.  If you would like to change the daily backups to occur every other day then change the number to 2 in Run the backup every 2 days.

Weekly:

Select the Start Time by clicking on the hour, minute or PM/AM so it is highlighted, then click the up or down arrow until the time suits your needs.  Now will set the time to the current clock time.

Chose the Start Date by clicking on the down arrow.  This will bring up a calendar.  Click on the day on which you want the backup to begin.  If you want a month in advance click the right arrow after the month name and you will be advanced a month.

Run the backup every 1 week will set the backup to run every week.  If you changed this to 3 then the backup would run every third week.

Check each day or days that you want to backup to run.

Monthly:

Select the Start Time by clicking on the hour, minute or PM/AM so it is highlighted, then click the up or down arrow until the time suits your needs.  Now will set the time to the current clock time.

Chose the Start Date by clicking on the down arrow.  This will bring up a calendar.  Click on the day on which you want the backup to begin.  If you want a month in advance click the right arrow after the month name and you will be advanced a month.

Run the backup every 1 month would allow the backup to run every month.  If you only want the backup to run every 4 months then use the up arrow to change the 1 to a 4.

What day of the month do you want to run the backup?  Select which day by using the up and down arrows.

 One Time Only:

Select the Start Time by clicking on the hour, minute or PM/AM so it is highlighted, then click the up or down arrow until the time suits your needs.  Now will set the time to the current clock time.

Chose the Start Date by clicking on the down arrow.  This will bring up a calendar.  Click on the day on which you want the backup to begin.  If you want a month in advance click the right arrow after the month name and you will be advanced a month.


Schedule Properties

If you want to change the scheduling of a backup click the Schedule tab and configure the new schedule here.  Click the Reset button so the Backup Profile can begin the new schedule.

Not Scheduled:

Only used if you want to run the backups manually by using the Run Now command on the toolbar or the File pull down menu.

Daily:

Select the Start Time by clicking on the hour, minute or PM/AM so it is highlighted, then click the up or down arrow until the time suits your needs.  Now will set the time to the current clock time.

Chose the Start Date by clicking on the down arrow.  This will bring up a calendar.  Click on the day on which you want the backup to begin.  If you want a month in advance click the right arrow after the month name and you will be advanced a month.

By default this backup will run every day.  If you would like to change the daily backups to occur every other day then change the number to 2 in Run the backup every 2 days.

Weekly:

Select the Start Time by clicking on the hour, minute or PM/AM so it is highlighted, then click the up or down arrow until the time suits your needs.  Now will set the time to the current clock time.

Chose the Start Date by clicking on the down arrow.  This will bring up a calendar.  Click on the day on which you want the backup to begin.  If you want a month in advance click the right arrow after the month name and you will be advanced a month.  The backups will not start until that day (if you pick a day that is not scheduled to backup then the backups will be performed after that day).

Run the backup every 1 week will set the backup to run every week.  If you changed this to 3 then the backup would run every third week.

Check each day or days that you want to backup to run.

Monthly:

Select the Start Time by clicking on the hour, minute or PM/AM so it is highlighted, then click the up or down arrow until the time suits your needs.  Now will set the time to the current clock time.

Chose the Start Date by clicking on the down arrow.  This will bring up a calendar.  Click on the day on which you want the backup to begin.  If you want a month in advance click the right arrow after the month name and you will be advanced a month.  The backups will not start until that day (if you pick a day that is not scheduled to backup then the backups will be performed after that day).

Run the backup every 1 month would allow the backup to run every month.  If you only want the backup to run every 4 months then use the up arrow to change the 1 to a 4.

What day of the month do you want to run the backup?  Select which day by using the up and down arrows.

 One Time Only:

Select the Start Time by clicking on the hour, minute or PM/AM so it is highlighted, then click the up or down arrow until the time suits your needs.  Now will set the time to the current clock time.

Chose the Start Date by clicking on the down arrow.  This will bring up a calendar.  Click on the day on which you want the backup to begin.  If you want a month in advance click the right arrow after the month name and you will be advanced a month.


Scheduling a Backup

You will be able to configure your backup schedule with the Backup Profile Wizard or change the schedule of a Backup Profile with properties.  You have five different types of Schedules:

Not Scheduled - To be used only if you would like to manually run the backup.

Daily - backups are performed every day.

Weekly - performs backups every week.

Monthly - Backups will be created every month.

One Time Only - only backs up your files once.

Configuring the Schedules:

Not Scheduled:

To create a backup, when you choose Not Scheduled, click on the Backup Profile to select it.  Once it is highlighted click Run Now located on the toolbar or click File|Run Now and the backup will be run.  The backup will not run again until you manually run it this same way.

Daily:

Set the Start Time and the Start Date of the backup.  If you click the Now button that will reset the time to the current time on your computer.  Once you have set the time and date (if you want to start the backup today then you will not have to change the start date) the backup will run automatically everyday on that time.  If you would like to have the backups performed every other day, or every third or forth day then change the day on Run the backup every 1 days.  Changing that number to 2 and the backups will be performed every other day, configure it to 3 and the backups will be performed every third day.

Weekly:

Set the time which you want to have the backups performed.  Select the start date.  You can select a date a month or two ahead.  backups will not start until that date.  Check off the day or days that you want the backup to be run on.  Once you have done this the backup will run every week at the specified time and days.  If you would like to change the weekly frequency of the the backups then you want to change the number under the Run the Backup Every 1 Week.  If you would like the backup to run every three weeks then change the frequency of the backups to 3.

Monthly:

First set the time you want the backups to begin.   Select the start date.  You can select a date a month or two ahead.  backups will not start until that date.  Then decide which day of the month to have the backups performed.  To set the day of backup change the Run On Day Of The Month to the number day of the month you want the backup to be performed.  If you want the backups to be done on the 20th of each month then set the day to 20.  You can change the frequency of the monthly backup to be performed every month, every 2 months, every 3 months etc.  To change the backups from every month to every 4 month change Run The Backup Every Month to 4.

One Time Only:

Set the Time and the Date of the backup and the backup will run only at that one time.

Turning The Scheduler On And Off.

You can also suspend all schedules from being performed.  To suspend all the schedules of the Backup Profiles click on Tools|Scheduler Enabled in the menu bar.  To see whether the Scheduler is on or off look at the right side of the status bar.  The current setting for the Scheduler will be displayed in that field.

Viewing Progress Of Backups

If you would like to see the progress of a backup being performed right click on the system tray icon and select Show Progress.

Canceling A Backup In Progress

If you would like to cancel a backup in progress right click on the system tray icon and select Cancel Backup In Progress.


Select Files

This is where you configure the files you want to backup.  The window will contain an explorer tree listing all available drives and folders.  If you would like to choose specific files click on the Show Files button and that will open a split window so you can also view the files in the individual folders.  You can change the Wizard to always show files if you check the option Always Show Files in Properties in the program options general tab.

To select a folder or file for backup, click the box to the left of the appropriate icon.  This will display a check mark in the box.  All files to be backed up will have a check mark.  You may choose an entire folder then Show Files and then uncheck any files within that folder that you do not want backed up.  Note: any box that has a check mark but has a gray background shows that not all files or folders within that folder were marked for backup.

To stop files from being backed up simply uncheck the boxes and they will no longer be included in your backups.

The Advanced button will allow for excluding or including certain files.  To add a file to either list click Add..  Choose whether you want to include/exclude a file or a folder, then Browse the folder until you come to the item.  Select the item and click Open Then click OK and that file will be added to the list.  You can add as many files as you choose.  You can modify the file selection, delete a particular file, or clear the entire entry.  Click OK when you are satisfied with your selections.

Calc File Statistics will total up the size and amount of files you are backing up.


Select Files Properties

Just like the backup Profile Wizard, you can configure new files to add to your backup or change the files you want to backup.  The window will contain an explorer tree listing all available drives and folders.  If you would like to choose specific files click on the Show Files button and that will open a split window so you can also view the files in the individual folders.  You can change the properties to always show files if you check the option Always Show Files in Properties in the program options general tab.

To select a folder or file for backup, click the box to the left of the appropriate icon.  This will display a check mark in the box.  All files to be backed up will have a check mark.  You may choose an entire folder then Show Files and then uncheck any files within that folder that you do not want backed up.

To stop files from being backed up simply uncheck the boxes and they will no longer be included in your backups.

The Advanced button will allow for excluding or including certain files.  To add a file to either list click Add..  Choose whether you want to include/exclude a file or a folder, then Browse the folder until you come to the item.  Select the item and click Open Then click OK and that file will be added to the list.  You can add as many files as you choose.  You can modify the file selection, delete a particular file, or clear the entire entry.  Click OK when you are satisfied with your selections.

Calc File Statistics will total up the size and amount of files you are backing up.


Selecting Files to Backup

You select the files you want backed up in the Backup Profile Wizard.  The Selecting Files menu will have an explorer tree that will display the available drives.  You can navigate through the tree just as you would with the Windows Explorer.

Folders:

To select a folder to backup, use the mouse to click in the box to the left of the folder name.  The check mark signifies that the folder and all of its contents (including folders inside the selected folder) will be included in the back up. If there are any folders you do not want to include that have been checked  just uncheck the boxes with the mouse.  If you have only part of the contents of a folder checked for backup the checkbox will appear gray, but still checked.  The gray checked box means only certain files in that folder's contents have been selected for backup.

Files:

To select the files you want backed up, click on the show files button under the explorer tree.  Another window will open that will display the files within the selected folder.  You can configure the Wizard to always show the files window if you check the option Always Show Files in Properties in the program options general tab. To select the files for backup, use the mouse to click on the box to the left of the file name.  This will check the box and mark the files to be backed up.  To select large amounts of files in a folder, highlight the files (hold down the shift key and click on the first file and the last file in the group), right-click on the selected files and click Include.

Note: The only limit to the number of files and folders you backup is the available space on the target location (where the backups will be saved).  Calc File Statistics will total the size and number of files you are backing up.

The Advanced button will open a window that will allow you include and exclude files without checking and unchecking the boxes.


Sending Backups to an FTP Location

To send your backup to an off-site location using FTP click on New in the toolbar.  This will open the Backup Profile Wizard.

Select the files you want to backup.  Then select FTP as your backup method.  In the Target FTP Host enter the host name of the FTP site and enter the base path (if there is one) Example: If you wanted to FTP your backup to ftp.mysite.com/home/files/backups/ the host name would be ftp.mysite.com and the base path would be /home/files/backups/

If you are require to submit a user name and password then click Advanced and supply the user name and password here.

You can choose to have the backup compressed to a .ZIP or just backup the file individually.

Choose the schedule you would like and the backups will be performed during the scheduled times.

If you are using a Proxy Server, specify the address and port in the Program Options.  Click on Options in the toolbar.  Click on the FTP tab.  Select Access the Internet using a proxy server.  Fill in the information below.  If you are bypassing the proxy server for intranet then click on the option indicating such.  Click OK when you are finished.


Specifying the Backup Location

You can specify the Backup Folder of your backup with the Backup Profile Wizard or change the Backup Folder with Properties.  By using the Browse button under the Backup Folder box in the Backup Options window, you can navigate through the explorer tree to select where you want your backup files placed.  If you know the location where you want your backups stored you can type it in at the text box. If you are using the FTP method specify the host name and the path that you want the files to be sent.


Supplying Username And Password For FTP

If the FTP site you are sending your backups to requires a username and password to logon, click Advanced in the Target FTP Host area (you must have selected FTP method of Backup) of the Backup Options in the Backup Profile Wizard or the Properties.

Type in your user name or ID and type in your password.  Check the box marked This Site Requires Me To Logon.  And click OK when you are finished.


Synchronize .ZIP Warning Message

If you create a .ZIP archive with the synchronization method of backup and have files (or later add files) in that .ZIP archive that were not the selected files to watch you will receive a message notifying you that there are files in the .ZIP that are not specified in the Backup Profile.  You can check the box labels Don't show this message in the future if you don't want to have this appear in future synchronizations.


Synchronize Files Interface

When you perform a manual file Synchronization (clicking Run Now on the toolbar as opposed to having the scheduler perform the backup) you will see a Window that lists the files in both locations.  The files are compared and the results are listed.  Note: when you schedule your synchronizations this window will not pop up.  The synchronization will automatically occur in that instance.

Files are color-coded (you can change the colors in the Program Options) so there is easy detection of the new/orphaned files (files existing in one location but not the other), newer files, older files, and files that are matching in both folders.  A legend appears at the bottom of the display indicating what color represents which type of file.

Between the files is a column that will display icons representing any actions that will occur when you synchronize the files.  To synchronize the files you have to click the Synchronize button.

Key:

Yellow arrow pointing right will copy the file on the left to the right side (if an older file exists it will be replaced by the newer file).

Yellow arrow pointing left will copy the file on the right to the left side  (if an older file exists it will be replaced by the newer file).

Red arrow pointing right will delete the file on the right side.

Red arrow pointing left will delete the file on the left side.

Toolbar:

Show All - shows all files in the display

Mismatched - shows the newer, older, and orphaned files in the display

Orphaned - displays only the orphaned files

Matching - Only the files that matching on both locations will be displayed

The following will will only be activated when you click the Synchronize button, using these options will not effect your files if you do not Synchronize your files.

Copy Left - This will copy the selected file on the right to the left side location

Copy Right - The selected file on the left will be copied to the right

Purge Left - the selected file on the left will be deleted

Purge Right - the selected file on the right will be deleted

No Sync File - will cancel any action set to occur to the selected file

Reset - will change any action you have set (to either the selected file or all files) back to the default action, what the files were initially flagged to do at synchronization.

Right Click on Window:

Copy Left - selected file on the right will be copied to the left.
Copy Right - selected file on the left will be copied to the right.
Purge Left - selected file on the left will be deleted.
Purge Right - selected file on the right will be deleted.
No Sync File - cancels any action set to occur to the selected file.
Reset Selected Item - resets changes back to the default action.
Reset All Items - resets all changes back to the default action.
Goto Left Location - opens explorer displaying the files on the left
Goto Right Location - opens explorer displaying the files on the right
Change Destination - changes backup drive location for new file in .ZIP that were not scheduled to be synchronized.

The Synchronize button will perform all the actions indicated by the arrows in the center column.

The Cancel button will exit the window and take you back to the CopyRite main window without performing the synchronization.


Synchronize Options

Color Scheme

Matching Files - Choose your own color scheme for the synchronizing file display window

Newer Files - Choose your own color scheme for the synchronizing file display window

Older Files - Choose your own color scheme for the synchronizing file display window

Orphaned files - Choose your own color scheme for the synchronizing file display window

View

Show Color Square - Displays a colored square before each file in the synchronization window

Show File Type Icon - Displays an icon before each file that represent what type of file it is.

Show File Details - Shows the details of the files in the synchronizing window.

New ZIP'ed Files (This pertains to the Warning Message you receive if you perform a manual synchronization and there are files in the Backup .ZIP archive that were not Selected Files to be watched.)

Don't Show New Files Warning - This will disable the warning message.


Synchronizing Files

What does synchronizing your files do?

How to synchronize your files

Synchronizing Files Interface


Technical Specifications

System Requirements:

The following is a list of requirements for using CopyRite:

Windows 98, Windows 95 or Windows NT 4.0 operating system.

IBM PC or compatible computer with 486 or higher processor.

VGA or better Video display.

CD-Rom drive for installation.

8 MB RAM for Windows 95 & 98 (16 MB recommended).

16 MB RAM for Windows NT 4.0 (32 MB RAM recommended).

10 MB hard disk space for full installation.


Testing and Repairing Your .ZIP's

When you create a .ZIP archive you can test the file to make sure it is a valid archive and no errors occurred with the .ZIP archive.  Click on File|Test Archive on the menu bar and it will look to see if the archive you created is a valid .ZIP archive.  After Zip Explorer tests the archive a Statistics dialog will appear with the results of the test.

If an error is found with the archive, click File|Repair Archive on the menu bar to try and fix the errors that occurred in making the .ZIP archive.  Once again the Statistics dialog will appear at the end of the repair to give the details about the operation.


Viewing Backup Location

After a backup has been completed you can view the location and the backup by selecting the backup profile and hitting F7 or clicking File|Open Location.  An explorer window will appear displaying the folder that contains the backup.


Viewing the .ZIP Archives Properties

You can view the Properties of an opened .Zip archive by clicking File|Properties in the menu bar.  The properties of the archive will appear the same as if you would have left-clicked on the file and selected properties in an explorer window.


Virus Preferences

Zip Explorer Preferences are located on the toolbar and under View on the menu bar.

Virus Tab: where you configure your virus scanner so you can scan .ZIP archives.

Program: use the ellipse to navigate to the folder that contains your Virus Scan program.  Click on the executable (runvirus.exe) and click Open.  This field should contain the entire path of the program.

Parameters: use the following special characters to run the virus scanner as follows...

*.*  - will substitute the drive, folder, and the *.* characters for the files that are to be scanned.  For example, c:\win95\temp\*.*

%d  - will substitute the drive and folder of the files that are to be scanned.  Do not use *.* when you use %d.

%f  - will substitute the name of a temporary "report file".  Report files should ONLY be used when running DOS virus scanners.

%wscan  - special parameter required for McAfee's WSCAN program.

Run Minimized:  program will run from the taskbar.


What Does Synchronizing Your Files Do?

Synchronizing your files will keep two sets of files current and identical.  Synchronization will allow you to make changes to either folder, file, etc and keep the other folder, file, etc current and up-to-date.  Synchronizing will compare each file and give you a list of which files are newer, which files are unchanged, which files are new additions, and which files are old.  You then have the option of synchronizing them all; coping the newest files from either source over the older files, and copying new files to the location where a copy doesn't exist.  The files that are current from either source will be unchanged.  You can also choose to just synchronize one file in the selected folder or remove a newer version and replace it with an older version.


What is a Backup Profile?

A Backup Profile is a file that contains all the information about your backup.  This file contains the location of the files you want backed up, the location where you want you backups stored, the method of backup you choose, the schedule of the backups, and any additional information that pertains to that backup.  Backup Profiles are created when you run the Backup Profile Wizard and create a backup to be run.  The Backup Profiles are viewed in CopyRite's main window. These Backup Profiles can be displayed in detail, as large icons, as small icons, or in a list.  You can double click on them to bring up their Properties and you can delete them to end the backups from occurring.


Zip Explorer

Creating a .ZIP Archive

Adding Files to a .ZIP Archive

Opening an Existing .ZIP Archive

Extracting .Zip Archives

Deleting .Zip Archives and Files From a .Zip Archive

Renaming .ZIP Archives

How to Move or Copy a .ZIP Archive to another location

Executing Files Within a .ZIP Archive

Changing the Program Preferences

Password Protecting Your .ZIP's

How to Virus Scan Your .ZIP's

Testing and Repairing Your .ZIP's

Viewing the .ZIP Archives Properties

Zip Explorer Interface

Drag and Drop Interface


Zip Explorer Display

Zip Explorer's main window consists of the menu bar, toolbar, display window, and the status bar.  Click on the different sections of the image to see what each function is.


Zip Explorer Interface

Zip Explorer Display

Zip Explorer Menus

Zip Explorer Toolbar


Zip Explorer Menus

The menus are located at the top of the program window.  You can either click them with the mouse to open them or use the appropriate keystrokes to open them.

File:

New Archive - creates a new archive.
Open Archive - opens a previously created archive.
Properties - Show the properties of the opened archive
Test Archive - checks a newly created .ZIP archive for errors
Repair Archive - attempts to fix any errors in .ZIP archive that occurred at time of creation
Move Archive - moves archive from one folder to another.
Copy Archive - copies the archive so you can place it somewhere else while keeping the original in the original folder
Rename Archive - renames the archive
Delete Archive - deletes the archive
Virus Scan Archive - allows your virus scanner to scan the archive for viruses. (configure your virus scanner in preferences)
Exit - shuts down Zip Explorer

Actions:

Add File - adds a file to the current archive
Extract File - extracts a file that is in the current archive
Delete File - deletes a file from the current archive
Execute File - runs a file in the archive (i.e. setup.exe)
Select All - selects all the files in the archive
Deselect All - unselects all selected files from the archive

View:

Toolbar - Toggles the toolbar on and off.
Status Bar - Toggles the bottom status bar on and off.
Toolbar Text - only displays text in toolbar.
Toolbar Icons - only displays icons in toolbar.
Toolbar Text and Icons - displays both icons and text.
Large Icons - files in archive will appear as a large icon.
Small Icons - files in archive will appear as a small icon
List - files in archive will appear with small icons in a list
Details - files in archive will appear in a list with their details displayed.
Arrange Icons - arranges the files in a specific order
Previous Statistics - shows the last command's operation statistics
Options - this opens the preferences menu

Help:

Help Topics - displays help file contents menu
About - information on the program and company


Zip Explorer Toolbar

The Toolbar contains a few commonly used shortcuts.  You can either click them with the mouse to open them or use the appropriate keystrokes to open them.

New Archive - creates a new archive

Open Archive  - opens an existing archive

Add File(s) - adds files to the opened archive

Extract File(s) - extracts the files from the archive

Execute File - runs a selected file (just like double clicking the file)

Options  - opens the preferences menu


Closes CopyRite.  Remember CopyRite will still be running from your system tray so your backups will be performed.  To completely shutdown CopyRite right-click on the system tray icon and click Close CopyRite Backup.


This is the computer date and time.  You can turn off the display of the time and date on the program options.


The colored balls indicate the status of the Backup Profile.     A green ball indicates the status is okay, while a red ball means the backup failed, a green and yellow ball means the backup was canceled (by the user), and a yellow ball would indicate a warning with a backup.


This is the listing of your Backup Profiles in details format.  Their name, location, method of backup, schedule, next run schedule, and status are shown.  To organize the arrangement of the Backup Profiles click on the header to which you want the display to be organized.  Clicking on the name of the Backup Profile will select that file so you can view the log, properties, or run that backup.  You can right-click any Backup Profile and a menu will appear withl functions that apply to that Backup Profile.


File pull-down menu has the following:

New - allows you to create a new Backup Profile.

Run Now - runs the backup for the Profile selected.

Delete - deletes the Backup Profile selected.

Properties - brings up all the properties of the selected Backup Profile.

Open Location - opens an explorer window that shows the contents of the backup location.

Close - closes the program. Remember the CopyRite is still going to run from your system tray so your backups will still be performed.

Shutdown CopyRite Backup - exits CopyRite backup, no backups will be performed.


Help pull-down menu contains the features Help topics and About.  Help topics will open CopyRite's help files and About will give information on the program and the company.


Log will display the backup log of the selected Backup Profile.


Maximizes the program to full screen.


CopyRite's menu bar.  To use, click on one the the pull-down menu headers (file, view, tools, help) then click on the desired function.


Click to minimize the program.  The program will not appear on your task bar.  To  open CopyRite again, simply double click on the CopyRite system tray icon.


New will open the Backup Profile Wizard which will take you step by step through creating a Backup Profile.


Options will open the program option menus.


Properties will display the properties of the selected Backup Profile.


This is the right-click menu.  The Delete function will delete that Backup Profile.


This is the right-click menu.  The Goto Location function will open an explorer window in the location of the saved backup for that Backup Profile.


This is the right-clicked menu.  The New function will open the Backup Profile Wizard to create a new Backup Profile.


This is the right-click menu.  The Properties function will display the properties for that Backup Profile.


This is the right-click menu.  The Run Now function will run the schedule for that Backup Profile.


This Backup Profile has been right-clicked and the menu appears beside it with commonly used functions.


Run now will run the backup of the selected Backup Profile.


This indicates whether the scheduler is turned on or off.  If the scheduler is turned off your backups will not be performed unless you manually run the backups.  To toggle the scheduler on and off click on Tools in the menu bar.


CopyRite Backup title bar


The Toolbar contains icons of frequently used functions in CopyRite Backup.  You can have them displayed as icon with text, just icons, or just text.  To change this setting, click View in the menu bar.  You can also move the toolbar to the left side, right side or to the bottom of the window.  To move the tool bar, click on the double lines on the left side of the toolbar.  Hold down the left click and drag the toolbar to the desired location and release the click.  When you are moving the toolbar you will just see the outline of the toolbar moving with the cursor.


Tools pull-down menu contain the following features:

Display Log - displays the backup message log for the Backup Profiles selected.

Scheduler Enabled - suspends the scheduler.

Show Progress - shows the progress of the running backup.

Cancel Backup in Progress - stops the running backup.

Zip Explorer - opens the Zip Explorer.


View pull-down menu contains the following functions:

Toolbar - toggle the toolbar on and off.

Status Bar - toggles the bottom status bar on and off.

Toolbar Text - when selected only text will appear on the toolbar.

Toolbar Icons - only icons will be displayed on the toolbar.

Toolbar Text Icons - allows for both the icons and the text to be displayed on the toolbar.

Large Icons - Backup Profiles will appear as a large icon.

Small Icons - Backup Profiles will appear as a small icon.

List - Backup Profiles will appear with small icons in a list.

Details - Backup Profiles will appear in a list with their details displayed.

Arrange Icons - organizes the list of icons in the details view.

Options - brings up the options menu.


Zip Explorer will start the Zip Explorer program.


Location is the header for the column.  All of the backups' locations will be listed under this header.  You can organize the locations alphabetically by clicking on the Location header.  Double clicking the header will organize them in reverse order.


Method is the header for the column.  The backup method for the Backup Profiles will be listed under this header.  You can organize the methods alphabetically by clicking on the Method header.  Double clicking the header will organize them in reverse order.


Name is the header for the column.  All of the Backup Profiles' names will be listed under this header.  You can organize the name alphabetically by clicking on the Name header.  Double clicking the header will organize them in reverse order.


Next On is the header for the column indicating when the next backup will be performed for that backup Profile.  You can organize the schedules by date by clicking on the Next On header.  Double clicking the header will organize them in reverse order.


Schedule is the header for the column.  All of the backups' schedules will be listed under this header.  You can organize the schedules alphabetically by clicking on the Schedule header.  Double clicking the header will organize them in reverse order.


Status is the header for the column indicating the present status of the Backup Profile.  If the backup failed or a warning was issued you may view the details of the errors in the Log.  You can organize the backups' status alphabetically by clicking on the Status header.  Double clicking the header will organize them in reverse order.


This is the status bar.  The status bar will list simple explanations of features you have selected.  The status bar also contains the date, time, and scheduler information.  You can toggle the status bar on and off in the View pull-down menu of the menu bar.


The Actions pull-down menu.  This contains the following:

Add File - adds a file to the current archive.

Extract File - extracts a file that is in the current archive.

Delete File - deletes a file from the current archive.

Execute File - runs a file in the archive (i.e. setup.exe).

Select All - selects all the files in the archive.

Deselect All - unselects all selected files from the archive.


Add File(s) will open the add files dialog.  Files will be added to the opened archive.


Closes the program.


These are the files that are within the .ZIP archive that you have opened.  The files appear in detailed view.  You can change the view in the View menu bar.  The column headers describe what each field represents.  To arrange the files in a certain order, click on the header that you want the file arranged by.


Execute File runs a selected file (just like double clicking the file).


Extract File(s) extracts the files from the archive to another location.


The File pull-down menu.  This contains the following:

New Archive - creates a new archive.

Open Archive - opens a previously created archive.

Properties - Show the properties of the opened archive.

Test Archive - checks a newly created .ZIP archive for errors.

Repair Archive - attempts to fix any errors in .ZIP archive that occurred at time of creation.

Move Archive - moves archive from one folder to another.

Copy Archive - copies the archive so you can place it somewhere else while keeping the original in the original folder.

Rename Archive - renames the archive.

Delete Archive - deletes the archive.

Virus Scan Archive - allows your virus scanner to scan the archive for viruses. (configure your virus scanner in preferences).

Exit - shuts down Zip Explorer.


Archived size is the header for the column indicating the size of the file in the archive after compression.  You can arrange the sizes numerically by clicking on the archived size header.  Double clicking the header will arrange them in reverse order.


zip - header date popup
Date is the header for the column indicating the day the file was created.  You can arrange the dates numerically by clicking on the date header.  Double clicking the header will arrange them in reverse order.


Folder is the header for the column indicating the folder path to which the file will be saved.  You can arrange the files by folders by clicking on the date header.  Double clicking the header will arrange them in reverse order.


Name is the header for the column.  All of the files' names will be listed under this header.  You can organize the name alphabetically by clicking on the Name header.  Double clicking the header will organize them in reverse order.


Password is the header for the column indicating whether the file has been password protected.  You can arrange the password files by clicking on the password header.  Double clicking the header will arrange them in reverse order.


Percent is the header for the column indicating the percent of compression from the normal size to the archive size.  You can arrange the percents numerically by clicking on the percent header.  Double clicking the header will arrange them in reverse order.


Size is the header for the column indicating the original size of the file.  You can arrange the sizes numerically by clicking on the size header.  Double clicking the header will arrange them in reverse order.


Time is the header for the column indicating the time the file was created.  You can arrange the times numerically by clicking on the time header.  Double clicking the header will arrange them in reverse order.


Type is the header for the column indicating the file type.  You can arrange the types alphabetically by clicking on the Type header.  Double clicking the header will arrange them in reverse order.


The Help pull-down menu.  This contains the following:

Help Topics - displays help file contents menu.

About - information on the program and company.


Maximizes the program to full screen.


Zip Explorer's menu bar contain four pull-down menus.  Click on the menu and then select the function you would like to perform.


Minimizes the program to the task bar.


New Archive will allow for the creation of a new archive.


Open Archive will open an existing archive.


The options icon will open the program preferences menu.


This is the right-click menu.  The add feature opens the add dialog for adding files to this .ZIP archive.


This is the right-click menu.  The delete file  function will delete the file from the selected .ZIP archive.


This is the right-click menu.  The execute function will run the selected file.


This is the right-click menu.  The extract function will extract the selected file from the .ZIP archive.


This file was right-clicked and a menu with commonly used functions appeared.


This is the right-click menu.  The select all function will select all files in the opened .ZIP archive.


Move the scroll bar to view details that may not be seen on the window.


The status bar fields will provide you with statistics on the files you have open in the display window and files you have selected.  To hide the status bar click on View|Status Bar in the menu bar.


Zip Explorer title bar.


This is the Zip Explorer toolbar.  The toolbar contains commonly used functions appearing as icons.  Just click the icon for the function to be performed.  You can change the view of the toolbar by right-clicking on the toolbar.  This will pop up a menu of the different toolbar appearance options.  To hide the toolbar click on View|Toolbar in the menu bar.


The View pull-down menu.  This contains the following:

Toolbar - Toggles the toolbar on and off.
Status Bar - Toggles the bottom status bar on and off.
Toolbar Text - only displays text in toolbar.
Toolbar Icons - only displays icons in toolbar.
Toolbar Text and Icons - displays both icons and text.
Large Icons - files in archive will appear as a large icon.
Small Icons - files in archive will appear as a small icon
List - files in archive will appear with small icons in a list
Details - files in archive will appear in a list with their details displayed.
Arrange Icons - arranges the files in a specific order
Previous Statistics - shows the last command's operation statistics
Options - this opens the preferences men